Video: Why One-Size-Fits-All Time Management Systems Don’t Work

Is there one productivity or organizing system that works for everyone? No!

Is there one productivity or organizing system that works for everyone? No! In this video, I explain why there is no one-size-fits-all solution, and what you can do to find a system or methodology that will work for you.

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6 Responses to “Video: Why One-Size-Fits-All Time Management Systems Don’t Work”

  1. the mad scribe

    Hi Joshua,
    I just started using Evernote premium and would love to be able to use it to store old records, but don’t know how much I need to worry about data security. It seems that if I want to go relatively paperless, I would need to be able to store statements there.

    Do you not recommend Evernote for this purpose? Or do you feel data encryption is necessary (and if so, which kind? I use a Mac)?
    If you do not recommend Evernote for sensitive personal information, do you have any other tool you might recommend?


  2. Joshua Zerkel

    Great question! With anything cloud-related, and truthfully even docs stored on your own computer, you want to know what security measures are in place. Your documents are encrypted in Evernote and are transmitted over the internet via a secure connection. You can read more about Evernote’s security at:

    And yes, using Evernote to archive your old information is one great way to use it! I’ve personally archived most of my old tax documents in it.

  3. the mad scribe

    Hi Joshua, i read that part of evernote documentation but it doesn’t sound like they encrypt your files. Only text that you choose to encrypt inside a note. If you Google this issue, many people suggest not using evernote for sensitive files for this reason. Do you encrypt your tax files before uploading it, and if so, what programs do you recommend? Thanks.

  4. Joshua Zerkel

    Yes – you get to choose what is encrypted. I personally do not encrypt my notes, as Evernote does not mine subscriber notes for data. However, that’s up to you if you choose to do so. There are a number of third-party encryption tools if you’d like to encrypt your documents before uploading them. However… if you do encrypt your documents, they are no longer searchable, which is one of Evernote’s main benefits. So it’s a trade-off between security and convenience. You have to choose what’s right for you.

  5. the mad scribe

    Okay, so you feel like it’s safe enough (personally) to keep unencrypted? That is very helpful. Thanks for your advice.

  6. Joshua Zerkel

    Personally, for me it’s fine. I’ve decided the utility of having everything in one spot outweighs the potential security risk – but that’s me. Also, you can choose to make local any notebooks you don’t want transferred over the internet – that way you never have to worry about your data being stored on Evernote’s servers.

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