Creating Time Blocks to Organize Your Day

Creating blocks of time and assigning tasks for each block can be a great way to effectively manage time.

Once you have created a basic container for your time – the days per week that you want to work and the hours per day – then you need to start blocking your schedule out with the different types of tasks that your business requires. There are three basic types of time blocks to create:

Production TimeThis is time that you spend actually doing your job – whatever it is you are in business to do, whether that is your service or your product. This is when you actually generate revenue from your product or your service.
Marketing Time – This is time you spend getting the word out about your product or your service. During this time block you’re selling, or going to networking events, or generally marketing your work. This is not directly revenue generating, but if you don’t do it there will be no revenue coming in the door.
Admin Time – This is the time you spend managing your business – returning phone calls, processing your email, doing your filing or organizing, paying your bills, professional reading and development – all of those things that a business person needs to do to keep the business running smoothly.

It is also very important to schedule breaks. It could be lunch breaks or short little breaks through out the day. But what I’ve noticed when people don’t schedule breaks is that they don’t take them, and when people don’t take breaks their batteries get burned out quickly. Even short little breaks – a 5 minute or 10 minute break here or there – can be extremely effective in helping to keep you energized.

Interested in learning more about how you can create time blocks in your schedule? Learn how at

2 Responses to “Creating Time Blocks to Organize Your Day”

  1. Kathy Condon

    Nice break out of time….I also think it is important to know whether you are a morning person or a night person. Makes a huge difference on your alertness and if you fight your body rhythms it makes it much harder. For example, I am a morning person –up at 5:00 a.m. — then at 9:30 at night I was “trying” to finish an important article…it didn’t work..had to go to bed and it flowed out in the morning.

  2. Joshua Zerkel

    Absolutely – it’s critical to work with your natural energy rhythms.

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